Attendance, role by role

What each person does with time, from the first punch to the rule that marks a day absent.

I am an employee

My day, my punches, and the requests I start.

I check in and check out

I punch from My attendance on the web, from the mobile app, by scanning the QR kiosk, or on a fingerprint device, inside the shift window. The day shows whether I am in, late, or finished.

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I see today and the month

On my calendar I see today and the month: my attendance and my leave, a half day, an absence, a mission, and overtime minutes. I do not ask HR for a timesheet.

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I ask for a correction

When a punch is missing or wrong, and corrections are allowed, I send one and follow it until HR applies it to the day or rejects it.

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I ask for a time permission

Late arrival or early leave comes out of the hours I have left. I pick the day and send the request, and I can cancel it while it is still pending.

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I am a line manager

My direct reports. Not the whole organization.

I see who is in today

The team list shows who is in, late, absent, or on leave, and who is missing a check-in or punched outside the geofence.

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I see today and the month

For my direct reports I see attendance and leave: who is in today, and the month of present, late, absent, and leave days.

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I open the team records

I read attendance records and the exceptions for the people who report to me.

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I approve overtime

When overtime needs my approval, I approve or reject it for the team. The history stays on the request.

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I approve a time permission

A late arrival or an early leave waits for me. I approve it or reject it.

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I hand approvals over while I am away

I delegate overtime and time-permission approvals to someone else, then take them back.

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I am HR

I follow every employee's attendance, and I review the exceptions and the requests waiting for my approval.

I see today and the month

I pick a department and open the calendars. The attendance calendar shows each day: present, late, half day, absent, on leave, or on a mission. The leave calendar shows leave and public holidays.

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I open the records and export them

I filter by branch, department, and person, then export the list when finance or an auditor asks.

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I look at exceptions

A missing check-in, a punch outside the geofence, and a correction still waiting are listed so I can act on them.

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I review a correction and apply it

I approve or reject the request. Approving writes the corrected times onto that day. Reviewed requests stay in the history.

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I review overtime

When overtime reaches me, I approve or reject it for any team, and the history stays on the request.

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I approve a time permission

Late arrival and early leave from any team wait for me. I approve or reject them, and the history stays.

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I hand a manager's approvals to someone else

While a manager is away, I delegate their overtime and time-permission approvals, then end the delegation.

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I assign a shift

I put a person on the shift that matches their workplace and hours.

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I run the QR kiosk

A shared screen shows a QR code. People check in by scanning it.

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I am the organization admin

The rules everyone else follows.

I set workplaces and the geofence

Each site can enforce the geofence or only warn. A check-in outside the area follows that choice.

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I set the shifts

Start, end, late-arrival grace, how long until the day is marked absent, and a Ramadan window when the hours change.

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I connect fingerprint devices

A punch from the device lands on the same attendance record as a phone check-in.

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I set the time-permission rules

Late arrival, early leave, or both. A pool of minutes and a monthly limit.

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I choose who approves overtime

Overtime can need no approval, the manager, HR only, or the manager and then HR.

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I choose how people check in

I turn self check-in on or off, and I choose web, mobile, fingerprint, and QR. I can also allow more than one check-in and check-out in the same day.

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I allow corrections

I turn manual corrections on or off for the organization.

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I turn on compensatory off

When overtime is approved, that time can be added to a comp-off balance.

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I set the overtime cap

A weekly cap limits how much overtime is counted. Leaving it empty means there is no cap.

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