Compliance, role by role

What each person does with policies, disciplinary cases, and documents that come due.

I am an employee

I read the policies that apply to me, and I acknowledge what is issued to me.

I acknowledge a policy

I read a published policy that applies to me. When it asks for an acknowledgment, I acknowledge it.

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I acknowledge a case

When a case is issued to me, I read it and acknowledge it.

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I am a line manager

I follow acknowledgments for my direct reports, and I send a case to HR.

I see who has acknowledged a policy

I see which of my direct reports have acknowledged a policy, and which are still waiting.

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I send a case to HR

I open a disciplinary case for someone who reports to me, with a type, a severity, a subject, a description in the supported languages, an incident date, and a file. I keep it as a draft, I edit it, I send it to HR, or I delete my draft.

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I am HR

I track what is coming due, and I publish policies and disciplinary cases.

I see the compliance overview

I see how many documents, visas, and contracts are expired or coming due, how many disciplinary cases are open, and how many policy acknowledgments are still waiting.

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I follow document expiry

I list employee documents that are expired, coming due, or valid. I export the list.

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I follow visas and work permits

I follow visas, iqamas, and work permits the same way. I export the list.

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I follow contract end dates

I follow contracts by their end date. I export the list.

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I publish a policy

I draft a policy with a title and a description in the supported languages, a file, a version, an effective date, and whether people must acknowledge it. I limit it to countries, branches, or departments. I publish it or archive it, and I see who has acknowledged it. I export the list.

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I issue a disciplinary case

I record a case with a type, a severity, a subject, a description, an incident date, and a file. I issue it, decline a manager’s escalation with a reason, close it, or cancel it. I export the list.

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I am the organization admin

I delete drafts that were never issued.

I delete a draft

I delete a draft policy. I delete a disciplinary case that is still a draft, submitted, or declined.

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