Delete your Smart HR account and data

Steps to ask for deletion

1. Contact the HR administrator of the organization that gave you the Smart HR login.
2. Ask them to erase your personal data in Smart HR. Say the workspace name and the name or employee number on the account.
3. The administrator can do this after your employment has ended. An administrator with permission to erase personal data runs the erasure in the employee record. That also closes the login.
4. If you cannot reach that administrator, email the address on this page. Include the organization name and enough detail to find the account. Smart HR will direct the request to that organization, because the organization holds the record.

What is deleted

Erasure anonymizes the personal data and removes uploaded files from storage. The login is deactivated.

• Name, email, phone, date of birth, national ID, profile photo, religion, and the attendance-device user id on the employee.
• Address, emergency contacts, and dependents.
• Bank account number and IBAN.
• Salary figures on the contract and compensation history.
• Document numbers and the uploaded document files.

What is kept, and for how long

The employment shell stays so the organization can meet statutory record-keeping. That includes the fact of employment, the employee number, and payroll history with the personal salary figures already removed. Attendance, leave, and other operational history that no longer carries the personal details above can remain for the same reason.

The organization chooses how many days after the end of employment the product waits before it anonymizes automatically. The starting value is 365 days. Zero turns that automatic erasure off. An administrator can erase sooner, once employment has ended. A legal hold blocks erasure until the organization clears the hold.